Punchout Catalog FAQs

Punchout Catalogs allow you to shop from approved supplier websites through Bronco Hub, using the Purchase Requisition module and Standard Approval Workflow.

Once approved, a Purchase Order is generated and sent electronically to the supplier.

You will receive an order confirmation and shipping updates in your inbox, sent from the supplier. Payments are managed by P2P and Shared Services.

Additional resource: Punchout catalog training and resources

• Easy access to a centralized buying location
• Ensure you are accessing approved, contract pricing
• No Pcard reconciliation
• Receive order updates from supplier in your inbox

The Punchout Catalogs are located in Bronco Hub, in the Purchase Requisition module.

If you do not have access to the Purchase Requisition module, request access by filling out this OIT-managed form: Add Access to a New or Existing Account.

As a requester, you will receive important email updates for “order confirmations” and “shipping notifications”.

As an approver, you will receive the standard Bronco Hub approval notifications when approvals are needed.

You cannot ship to locations off campus using the Punchout Catalogs.

Orders are shipped to Central Receiving by the supplier and then routed to your department based on your department mail stop.

Manage your order by logging into back into the supplier Punchout Catalog and locating your order history on the supplier website.

• View order status and tracking information
• Place a return
• Cancel an unfulfilled order

If you return or cancel an order, you do not need to inform Procurement and Vendor Services. Credits and encumbrances will be managed by the P2P and Shared Services team.

Punchout Catalog orders are shipped to Central Receiving by the supplier, and then routed to your department using your mail stop. If you cannot locate your delivery, following the troubleshooting guide below:

Trouble shooting steps

• locate your order details and tracking number, either from email order confirmations or by locating your order history in the supplier punchout site.
• If the tracking data shows your package has been delivered to campus but you have not received it, provide the Tracking Number to Central Receiving. It may have been delivered to another location by accident.
• If the tracking data shows your package has not been delivered, contact the respective customer service for that supplier and provide them with your order information. The item may be on its way, back ordered, or possibly lost.
• If you run into an issue you cannot resolve, contact Procurement and Vendor Services at P2P_Procurement@boisestate.edu

Payments will be managed by the P2P and Shared Services team. You will not need to submit invoices or receipts.

Dedicated Pcard
Most catalog purchases are charged to dedicated Pcards which are reconciled by Shared Services, using the account information provided by you during the Punchout process.

Encumbrances for these orders are cleared at the end of each month.

Electronic Invoice
The following catalogs will be paid by electronic invoices. These invoices will route to the Requester for approval.

• Fisher Scientific
• B&H Photo

Encumbrances for these orders clear once the invoice is applied.