RRC Vehicle Request - Raptor Research Center

This form should be submitted at least two weeks in advance to request the use of Boise State University Raptor Research Center (RRC) vehicles for travel and field work. A separate form must be submitted for each project.

A copy of the form will be automatically sent to the requestor/driver’s faculty advisor or supervisor/PI, if applicable, for approval of the vehicle use and funding string. RRC admin will forward each submitted form to the RRC Director for approval. Vehicle request status (approved or unapproved) will then be communicated to the primary driver and the primary driver’s advisor, PI, or supervisor. The advisor/PI/supervisor will then receive requests from RRC administration staff monthly to approve RRC vehicle mileage charges.

For RRC new driver setup, please see RRC Fleet Information.

Submitter and Primary Driver Information

Submitter's Name(Required)

First Last

Submitter Email(Required)

Enter Email Confirm Email

Primary Driver's Name(Required)

All drivers of RRC vehicles must have completed RRC driver forms, have Fleet Services off-road driver training certification, have a clear Motor Vehicle Record background check, and be set up with an RRC WEX fuel card PIN. See https://sites.google.com/boisestate.edu/rrcfleet/home.

First Last

Driver Email (if different from Submitter)

Enter Email Confirm Email

Driver ID#(Required)

(Boise State ID # – 9 digits)

Is the Driver and/or Submitter a Faculty Advisor, Supervisor, or PI?(Required)

Yes

Driver's Faculty Advisor or Supervisor/PI Name (First and Last)(Required)

Driver's Advisor or Supervisor/PI Email(Required)

This email will be used to request the approval of the driver’s faculty advisor or supervisor/PI.

Enter Email Confirm Email

Vehicle Request Details

Project Title/Reason for Vehicle Use(Required)

Example: BUOW grad research

Travel Destination(s)/Vicinity(Required)

Reservation Start Date(Required)

Month

Day

Year

Reservation End Date (Estimated)(Required)

Month

Day

Year

What days of the week will the vehicle regularly be driven? What times of day (mornings, afternoons, and/or nights)?(Required)

If the days of the week and/or times of day you will regularly drive will be inconsistent, enter “multiple days” and/or “multiple times of day.”

Are the dates/days of the week flexible?(Required)

Yes

Not Sure

Estimated Mileage(Required)

You may be able to request from RRC admin past mileage for the same or similar projects to help estimate this.

Driver Travel Authorization #(Required)

If you do not yet have a TA#, or if you are not employed through Boise State, notify us here. Provide TA# to the RRC by the first day of the reservation, if approved.

Driver Cell Phone Number(Required)

(at which you can be reached in case of emergency during travel)

Checkmark all road conditions that may apply:(Required)

* Note that Boise State Risk Management and Insurance recommends that drivers should remain on maintained roads with vehicles and should not drive on unmaintained roads.

Pavement

Off-road (off of pavement, such as on gravel roads)

Dirt two-track*

Checkmark any special features needed:

Note that all RRC trucks are equipped with off-road rugged tires.

8-foot truck bed (longer than the standard 6.5 feet)

Quad cab (full four-door)

Height-adjustable seat

Ladder rack

Number of Vehicles Needed for Project(Required)

Please submit separate vehicle requests for each distinct project with different funding.

Anything else we need to know about your vehicle needs or reservation request?

Additional Driver/Passenger & Payment Information

Do you anticipate taking other people in the truck(s) for ANY reason (to observe, help, drive, etc.)?(Required)

If you enter “TBD,” please provide additional driver/passenger information to the RRC as soon as possible after submitting this form, or save the form and complete it at a later date.

Yes

TBD

List names, roles, and phone numbers of all additional people below.(Required)

Example: Buster Bronco | volunteer | 208-111-2323

First and Last Name

Role (Driver, Volunteer, Guest Observer)

Cell Phone Number

Upload volunteer forms or guest waivers if applicable.

If volunteers are Boise State students (not employees/interns) and helping you is not part of their current enrollment coursework, or if volunteers are not Boise State students or employees/interns, please submit for each a signed Volunteer Authorization Form (if actively helping) or Waiver of Liability (if just observing).

Drop files here or

Accepted file types: pdf, jpg, jpeg, gif, Max. file size: 1 MB, Max. files: 6.

Maximum file size – 1 mega bytes.

Funding String(s) to Bill for Mileage

Fund – Department – Cost Center and Project if applicable and percentage to be billed to each funding string (totaling 100%) that will apply for the same use. If the same vehicle will be used for another use with different funding, submit a separate RRC Vehicle Request. Mileage for the use of RRC fleet vehicles will be charged at the current rate (subject to change, see RRC Fleet website).

Funding String (FFFF.DDDDD.CCCCCCC.PPPPPPPPPP)

Percentage to be billed to this funding (0-100%)

Use this field to explain any special funding circumstances or to explain if you are not yet able to enter a funding string for billing.

Example: Please primarily charge to the first funding string, however we may ask that the second string be used once we reach a $XXX threshold with the first funding source. NOTE: RRC admin always verifies final billing in advance with advisors/faculty/PIs before interdepartmental charges are submitted.

RRC Driver Eligibility

If you have not yet completed RRC vehicle driver forms and/or do not yet have an RRC WEX PIN, see the RRC Fleet Information web link at the top of this form page.

Please checkmark all completed prerequisites for RRC vehicle use.(Required)

I have completed and submitted RRC vehicle driver forms.

I have completed off-road vehicle driver training through Fleet Services.

I have (or the RRC has) confirmation of my clear Motor Vehicle Record background check through Boise State.

I have a WEX PIN issued to me by the RRC.

I understand I am required to submit mileage logs and fuel receipts by the 1st of the month following use.

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