Common Forms for Travel, Reimbursement, and other things.
Travel Forms
Travel Authorization Form All travel taken as a university employee or student requires the submission of a Travel Authorization form. A Travel Authorization is a tool used to pre-authorize employee travel and related expenses outside a 100-mile radius of an official work station. Your TA MUST INCLUDE AN ITINERARY and please be as descriptive as possible in the purpose field. If you are unsure on how to submit a Travel Authorization Form, use the guide attached below.
No Cost Travel still requires a TA to be submitted. In this case, when entering expenses, choose ‘Paid by Third Party’.
Student Travel Forms
Student Travel Clery Act Form This form is to be completed for all university-related travel that includes students for purposes such as athletics, academics, clubs/organizations etc.
Field Trip Form Every student participating in a university sponsored trip must read and sign this consent form prior to departure or the beginning of the event.
Student Travel Authorization Form (Non-Employee Students) For non employee students, only fill this out if you are NOT employed by the University. PhD students funded by a grant rather than the University’s money.
Travel Authorization Approvers
- Kent Scott
- Your Supervisor
- Lisa Paxton
- Marcy Harmer
Other Travel Links
Travel Best Practice Information for travelers
International Travel Advisories Check the level of the country you are traveling to
Pre-Travel Conference Form Please fill this out 30 days prior to attending conferences. Make sure your Travel Authorization has been APPROVED before completing this form.
Travel Forms and Resources Important Travel and Hotel Links
Introduction to Employee Travel Course This course is recommended to all employees responsible for creating, submitting and/or approving Travel Authorizations, anyone planning a business trip or anyone with questions about the travel authorization process.
University Airbnb Policy IMPORTANT NOTE: Per Office of General Council, students cannot share an Airbnb. However, individual reservations are permitted. Students can share a hotel room but individual rooms are preferred. Faculty are permitted to use Airbnb. Reservations must be secured and paid by the guest using the accommodations. Geosciences administrative staff will not purchase and manage Airbnb reservations.
University Travel Policy (6180 Policy)
Reimbursement Forms
Travel Reimbursement Form Please fill out this form for all your travel reimbursement requests, if you are a BSU employee. If you are not a BSU employee, please contact geosadmin@boisestate.edu.
Non Travel Expense Reimbursement Form For all non-travel related expenses
Meal Reimbursement Rates
When taking a candidate out for meals, you must stay within the per person allowable for Boise. This is the max amount that can both be reimbursed and put on a Pcard, per person.
Other Reimbursement Links
Introduction to Expense Reimbursement Course This course is recommended to all employees responsible for creating, submitting and/or approving expense reimbursements (Expense Reports) or anyone with questions about the process.
Reimbursing Students Student Financial Services (SFS) processes payments to students when it is determined that the primary purpose of the payment is educational and the student is not an employee.
University Vehicles
Purchasing
You are REQUIRED to have the funding string you will be charging to fill out this form.
Please enter the segment string in the following format (no spaces):
fund . department . cost center . expense . supplemental . project
Funding String Notes:
- If you are NOT using a grant, for the supplemental and project numbers, you will use 0000000000 for both.
- For the expense number, reference this list
For every submission, you will use:
Department Finance Contact: Lisa Paxton
PI Approver: Advisor or Self
Additional Notifications: Susan Hamblin
Other Common Forms
Hazardous Waste Information & Portal
Events on Campus (BSU Units vs. Outside Organizations)